ZEEVIKA

• Α. The Board Meeting shall be called at any time by the Chairman or the Vice-Chairman as the case may be but the Board shall not meet at least four times in a cooperative year and the period between two consecutive meetings shall not exceed 120 days. The chairman and in his absence the vice-chairman shall preside over the meeting of the Board. All questions brought before the meeting shall be decided by majority of votes. If there is an equality of votes, the Chairman or the presiding member shall have a deciding vote by lottery only.
• Β. The Chairman or in his absence Vice Chairman whenever thinks fit, call a special Board meeting and shall be bound to do so within 15 (fifteen) days of receipts or written requisition containing the reasons as to why such special meeting is necessary-

•  i. Signed by not less than one third of the Managing Committee members or
•  ii. From the Registrar or Authorized in his behalf or
•  iii. From the Auditors.

The requisite quorum of the Board meeting shall ben above 50% of the total number of members. The minutes of the Board meeting shall be signed by the person who presides over the meeting or the person who preside the following meeting wherein the minutes are confirmed.

Vacancy in the Board of Directors occurring due to death, removal, resignation of any other reasons, shall be filled up by remaining Directors by Co-option from amongst the share holders as per Assam Co-Operative act 2007. Such Directors shall hold office till the time of next election. The System shall be followed in case of Internal Auditors too.

The Chief Executive Officer (CEO) of the Society shall write the proceedings of all meetings in the proceeding Book along with signature of members present. The proceeding of the meeting shall be signed by the Chairman and the Chief Executive Officer (CEO) of the Society. The proceeding of the General Assembly meeting shall be submitted to the ARCS for approval in due time as per provision of the Act.

As per agenda all matters shall be discussed in the meeting of the BOD. Any controversial matters shall be decided by votes. If any mater to be discussed relating to the conduct of any member of the BOD, he shall not be allowed to attend the meeting and to votes